Administration Assistant
Job Summary
Emirates Group is currently hiring an organized, detail-oriented, and proactive Administration Assistant (Ops & Planning) to support back-office administrative operations in Dubai, UAE. The selected professional will be responsible for coordinating operational schedules, maintaining departmental records, processing operational workflow documentation, and ensuring seamless administrative communication across various aviation and ground operations units.
Key Responsibilities
- Provide comprehensive administrative support to operational management, including preparing reports, maintaining records, and tracking key operational metrics.
- Assist in duty roster planning, resource allocation monitoring, and maintaining staff shift schedules for operational units.
- Process operational requests, purchase requisitions, and vendor invoices accurately within corporate ERP software systems.
- Maintain structured digital archiving systems for compliance documents, operational audits, and departmental communications.
- Coordinate inter-departmental workflows, schedule operational alignment meetings, and compile detailed meeting minutes and action trackers.
Job Overview
| Employer | Emirates Group |
|---|---|
| Location | Dubai, United Arab Emirates |
| Monthly Remuneration | AED 5,500 – AED 8,000 per month (Tax-Free Package) |
| Education Requirement | Bachelor’s Degree in Business Administration, Aviation Management, or relevant discipline |
| Experience Level | Minimum 2–3 years of administrative experience in aviation, logistics, or large-scale corporate operations |
| Software Proficiency | Microsoft Office 365 (Advanced Excel, Outlook, Word), ERP systems (SAP/Oracle), and workflow portals |
| Benefits Package | Concessionary Travel Tickets (Category Benefits), Comprehensive Medical Insurance, Paid Annual Leave, Visa Support, Gratuity |
Career Preparation Guide & Candidate Advice
How to Optimize Your CV for Operations & Planning Administration Roles
- Highlight Operational Planning & Data Skills: Emphasize experience in roster management, scheduling, inventory tracking, or resource planning alongside general administrative duties.
- Specify Enterprise Software Proficiency: Clearly feature proficiency in Microsoft Excel (data analysis, VLOOKUP, pivot tables) and enterprise software systems like SAP or Oracle in your skills section.
- Quantify Administrative Impact: Detail specific achievements in your work history (e.g., "Managed shift rosters and administrative documentation for a department of 80+ operational personnel").
- Structure for ATS Optimization: Use clear, standard section headings (Core Competencies, Operations Experience, Educational Credentials, Technical Skills) to ensure seamless parsing by automated recruitment software.
Common Operations Support Interview Questions & Recommended Answers
- Question: How do you manage last-minute schedule changes or operational disruptions while maintaining administrative accuracy?
Tip: Explain your systematic triage approach prioritizing immediate operational needs, updating logs instantly in real-time tracking systems, and notifying affected teams through clear, direct communication channels. - Question: How do you ensure compliance and confidentiality when handling sensitive operational reports and employee data?
Tip: Emphasize strict adherence to corporate data governance policies, utilizing secure digital filing folders, maintaining password-protected spreadsheets, and maintaining high professional integrity.
Direct Official Link: Apply directly on the official Emirates Group careers portal. NYAGULF JOBS never charges candidate fees.
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